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    Parent Notice Collections

      ESSA

      Guidance, parent notifications, and forms in multiple languages for federally mandated communications. The ESSA collection covers high-risk, federally required communications, that are reviewed and updated to comply with changes in federal law and federally released guidance.

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      Campus-Wide Notifications

      Ensure that parents and students of all English proficiency levels have equal access to services across your campus. Nurses, transportation officials, teachers and special services staff can all access parent notices and forms in multiple languages.

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      English Language Learners

      TransACT’s English Learner (EL) Collection of Parent Notices is written and maintained by a team of federal compliance and EL experts. With decades of experience behind us, you can be sure that your students, parents, and EL team are sending and receiving communications that are updated and aligned with federal requirements, for a fraction of the time, cost, and risk associated with developing and maintaining communications in-house.

      Section 504

      Remove barriers for students who need accommodations by providing live, online staff-training and school-to-home communication that also ensures your district is compliant with federal Section 504 laws. 

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      IDEA 2004

      Effectively communicating with parents of students with disabilities is critical to abiding by the spirit of IDEA legislation. Our IDEA collection provides effective and easy to use tools for schools and districts when communicating with parents of students with disabilities across various topics including IEPs, meetings, teacher qualifications, discipline and more.

      State Collections

      We work with state departments to provide parent notices to their districts and schools in languages that are their top priority. In addition, we develop and maintain customized state-specific parent notification content. Contact us to learn more about access to state-specific content in your state. 

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      Parent and Family Engagement

      • District Parent and Family Engagement Policy Meeting: Invitation to Participate
      • School Parent and Family Engagement Policy Meeting: Invitation to Participate
      • District Parent Advisory Board Meeting: Invitation to Participate
      • District Parent Advisory Board Invitation
      • School-Parent Compact
      • Parent-Teacher Conference
      • Meeting Invitation for Student At-Risk
      • Parent Meeting Sign-in Sheet
      • Programs for Family Engagement in Education
      • Family Literacy Programs
      • Parent Participation Form
      • Parent and Family Engagement Meeting: Invitation to Participate

      Teacher and Paraprofessional Qualifications

      • Annual Parent Notice: Right to Request Teacher Qualifications
      • Teacher Qualification Response to Parents
      • Notice of Teacher Status
      • Verification of Teacher and Paraprofessional Qualifications

      Assessment Participation Policy

      • Testing Policy Letter to Parents Version A
      • Testing Policy Letter to Parents Version B
      • Test Refusal Form

      Federal Grants Planning Meeting

      • District Federal Grants Planning Meeting: Invitation to Participate

      Title I Schoolwide

      • Schoolwide Title I Program Eligibility
      • Title I Schoolwide Planning Meeting: Invitation to Participate

      EL Programs - Title I and/or Title III

      • Determination of Student Eligibility for Program Placement
      • English Learner Program Placement
      • Description of Program(s)
      • Request for Change in English Learner Program
      • Explanation of Consequences for Refusing English Learner Program
      • Parent-Teacher Conference: English Learner Student
      • Meeting for Parents of English Learners: Invitation to Participate
      • Parent Meeting for English Learner: Student At-Risk
      • English Learner Program Exit Letter
      • Important Information
      • Decision to Place a Child back into English Learner Programs or Services
      • Accountability and Reporting for English Learners: Explanation for Parents

      School Support and Improvement

      • Status of School Performance: Notice to Parents
      • School Comprehensive Support and Improvement Planning Meeting: Invitation to Participate
      • School Transfer Option: Comprehensive Support and Improvement
      • District Confirmation of School Transfer: Public School Choice
      • School Targeted Support and Improvement Planning Meeting: Invitation to Participate

      Title I, Part D – Neglected & Delinquent Programs

      • Student Transition Meeting

      Direct Student Services: (Optional - in States that choose to provide Direct Student Servicesunder Title I, Section 1003A)

      • Direct Student Services
      • District Direct Student Services Informational Meeting: Invitation to Participate
      • Parental Request for Direct Student Services Tutoring
      • Determination of Student Eligibility for Direct Student Services: Tutoring
      • Direct Student Services: Tutoring - Parent Request to Remove or Change Student’s Provider
      • District Agreement with State: Approved Direct Student Services Provider
      • Change in District Status asDirect Student Services tutoring Provider
      • District Direct Student Services Individual Student Tutoring Plan and Provider Agreement
      • District Direct Student Services Provider: Annual Status Report

      Title III EL Programs

      • English Learner Parent and Family Engagement Meeting: Invitation to Participate
      • English Learner Activity or Event Invitation
      • Permission Form for English Learner Field Trip (Overnight)
      • Permission to Participate in Title III English Learner Field Trip
      • Title III Programs and Activities Report
      • Field Trip

      Title III Immigrant Programs

      • Title III Immigrant Grant Services: Information for Parents
      • Title III Immigrant Grant Services Eligibility
      • Parent Meeting for Title III Immigrant Grant Services: Invitation to Participate
      • Title III Immigrant Grant Services: Activity or Event Invitation
      • Permission Form for Title III Immigrant Grant Services Field Trip (Overnight)
      • Permission to Participate in Title III Immigrant Grant Services Field Trip

      Migrant Education Programs

      • Migrant Parent and Family Engagement Meeting: Invitation to Participate
      • Migrant Education Program Parent Advisory Council Meeting: Invitation to Participate
      • Parent Advisory Council Invitation
      • Migrant Education Program Certification of Eligibility
      • Migrant Education Program: End of Eligibility
      • Correction Request for Migrant Student Information
      • Authorization to Request and Release Information

      Title IV, Part B – 21st Century CommunityLearning Centers

      • Application for 21st Century Community Learning Center Grant
      • Community Learning Center Information

      Title IV Programs

      • Health Assessment or Services: Request for Parental Consent
      • Internet Safety Policy; Informed Consent Form

      Private School Consultation

      • Annual Private School Consultation for Public School Services: Invitation to Participate
      • Verification of Annual Private School Consultation
      • Private School Federal Program Services Identification of Provider
      • Federal Requirement for Providing Equitable Public School Services to Private Schools and Private School Ombudsman Information

      Student Privacy Notices

      • Access to Student Information by Military or College Recruiters
      • Letter to Obtain Written Parental Consent for Military or College Recruiters
      • Family Educational Rights and Privacy Act (FERPA): Annual Notice of Student Education Record Privacy
      • Family Educational Rights and Privacy Act (FERPA): Annual Notice for Release of School Directory Info - High School
      • Family Educational Rights and Privacy Act (FERPA): Annual Notice for Release of School Directory Info - Elementary or Middle
      • Protection of Pupil Rights Amendment (PPRA): Annual Notice to Parents
      • Protection of Pupil Rights Amendment (PPRA), Scheduled Activities and Surveys

      Unsafe Schools Notices

      • Notice of Unsafe School
      • Request for School Transfer: Unsafe School
      • District Response to School Transfer: Unsafe School
      • District Confirmation of School Transfer: Unsafe School
      • Notice to Parent of Student Victim of a Violent Criminal Offense
      • Request for School Transfer, Student Victim of a Violent Criminal Offense
      • District Response to School Transfer, Violent Criminal Offense
      • District Confirmation of School Transfer, Violent Criminal Offense

      Foster Care

      • Meeting to Determine School Placement of a Student in Foster Care: Invitation to Participate
      • Educational Services for Students in Foster Care
      • Determination of School Placement for a Student in Foster Care
      • Determination of School Transportation for a Student in Foster Care
      • Students in Foster Care – Point of Contact Letter

      Locally Selected High School Test (For Districts that choose this option)

      • Notice to Parents: District Requests Permission from State to Use Locally Selected High School Academic Assessment
      • Development Meeting: Invitation to Participate

      Local Flexibility Demonstration Agreement

      • District Flexible Funding System - Application Development Meeting: Invitation to Participate
      • District Use of Locally Selected High School Academic Test

      Health and Medical

      • Certificate of Immunization Status
      • Chicken Pox, Letter to Parents
      • Emergency Information Card
      • Emergency Medical Exclusion - Immunization, Order of
      • Head Injury, Points for Family Observation
      • Head Lice Letter - Nit Free
      • Head Lice Letter - No Exclusion
      • Head Lice Letter - Properly Treated
      • Health Education Instruction, Invitation to Preview
      • Health Education Instruction, Invitation to Preview - Abstinence Program
      • Health Education Instruction, Invitation to Preview - Consent Required
      • Health Information, Registration Attachment
      • Health Room Notification, Letter to Parents
      • Hearing Screening Test, Parent Info and Consent for Retesting
      • Hearing Screening Test, Parent Info and Recommendation for Additional Testing
      • Immunization - Statement of Exemption
      • Immunization Clinic Locations
      • Immunization Requirements Letter
      • Important Information Regarding Influenza (Flu)
      • Influenza (Flu), Frequently Asked Questions
      • Medication Administration at School, Permission for
      • Medication Administration, Letter to Parents
      • Methicillin-Resistant Staphylococcus Aureus (MRSA), Info for Parents
      • Minimum Vaccine Requirements
      • Notice of Incomplete Immunization Status
      • Physical Examination Required for School Sports
      • Recommended Childhood Immunization Schedule
      • Scoliosis Screening Record
      • Student Health Letter, Because We Care
      • Students With Life-Threatening Health Conditions
      • Vision Examination, Referral for

      School, Office and Classroom

      • Absence, Documentation for
      • Academic Progress Report - Elementary
      • Academic Progress Report - Secondary
      • Administration (Campus Sign)
      • Alcohol-Free Zone (Campus Sign)
      • Attendance Office (Campus Sign)
      • Behavior Referral Form
      • Bully-Free Zone (Campus Sign)
      • Bullying Incident Report Form
      • Bullying, Information for Parents
      • Bus Incident Report
      • Bus Permission Slips
      • Bus Riding Rules & Regulations
      • Cafeteria (Campus Sign)
      • Compulsory School Attendance Law, Notice to Parents
      • Computer Lab (Campus Sign)
      • Counseling Center (Campus Sign)
      • Documentation for Absence - Elementary
      • Documentation for Absence - Secondary
      • Drug-Free Zone (Campus Sign)
      • Emergency Early Dismissal Form
      • Employees Only (Campus Sign)
      • Exit (Campus Sign)
      • Family Center (Campus Sign)
      • Federal Impact Aid, Annual Parent-Student Survey (Federal Employment/Military Card)
      • Field Trip Permission Form
      • Field Trip Permit Slips
      • Gymnasium (Campus Sign)
      • Home Language Survey
      • Important Info - Student Privacy Rights (Photo/Directory Release)
      • Important Information - Please Complete Notice
      • Important Information - Please Read Notice
      • Internet - Networks Procedures
      • Internet Individual User Consent Form
      • Interpreters Available Upon Request (Campus Sign)
      • Kindergarten Registration (Campus Sign)
      • Language ID Chart - Please Point to the Language You Understand (Campus Sign)
      • Library (Campus Sign)
      • Media Center (Campus Sign)
      • Notice of Corrective Action/Short Term Suspension
      • Notice of Emergency Expulsion
      • Notice of Financial Obligation
      • Notice of Long-Term Suspension/Expulsion
      • Notice of Parent Meeting for Student At Risk
      • Notice of School Attendance
      • Notice of Uncertified or Out of Field Teacher
      • Notice to Staff: Enrollment of Undocumented Students (Plyler v. Doe)
      • Office (Campus Sign)
      • Parent Involvement - Upcoming Events and Holidays
      • Parent-Teacher Conference Letter
      • Pesticide Application Schedule - English Only
      • Pesticide Application, Notice to District Employees
      • Pesticide Application, Notice to Parents
      • Pesticide Application, Parent Notice of Change in Date
      • Registration Form, Elementary Student
      • Registration Form, Elementary/Middle Student
      • Registration Form, Secondary Student
      • Residency Affidavit
      • Restrooms - Men (Campus Sign)
      • Restrooms - Women (Campus Sign)
      • Safety - Ensuring Your Child’s Personal Safety
      • School Event Invitation
      • School Information Please Read Notice
      • School Nurse/Health Room - Elementary (Campus Sign)
      • School Nurse/Health Room - Secondary (Campus Sign)
      • Student Race and Ethnicity Reporting
      • Student Record Information, Authorization for
      • Student Registration (Campus Sign)
      • Thank You (Campus Sign)
      • Tobacco-Free Zone (Campus Sign)
      • Violation of School Rules: Minor Infraction
      • Visitors: Please Check In at the Front Office (Campus Sign)
      • Weapon-Free Zone (Campus Sign)
      • Welcome to My Classroom! (Campus Sign)
      • Welcome to Our School Parent Letter
      • Welcome to Our School! (Campus Sign)
      • Welcome! (Campus Sign)

      Free and Reduced-price Meals

      • Application for Free and Reduced Price Meals
      • Civil Rights Requirements For School-Based Child Nutrition Programs
      • Letter of Verification Results
      • Letter to Households
      • Notice of Denied Eligibility, Attachment 3
      • Notice of Eligibility, Attachment 2
      • Notice of Selection for Verification of Eligibility
      • Sharing Information with Medicaid/SCHIP
      • Sharing Information with Other Programs
      • TANF State Program Names
      • Temporary Approval Expiring, Attachment 4
      • USDA Guidance: Community Eligibility Under Title I, Part A, 01/2014

      ELL and Special Services

      • Determination Of Student Eligibility, English Language Dev. Program Placement
      • English Language Development Program - Exit Letter
      • NCLB - Description of English Language Development Program
      • NCLB - Notice of Progress Title III Annual Measurable Achievement Objectives
      • NCLB - Notification of English Language Development Program Placement
      • NCLB - Request for English Language Development Program Withdrawal/Denial of Enrollment
      • Notice of Annual Assessment of English Language Proficiency
      • Parent Consent for English Language Assessment and Evaluation
      • Waiver-Refusal of ESL - Bilingual Program
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      • All NCLB-related notices will be automatically updated in concurrence with the implementation of ESSA

      English Language Development Program Notices

      • Home Language Survey
      • Home Language Survey - Explanation for Parents
      • Determination of Student Eligibility for Program Placement
      • Notice of Program Placement
      • Description of Program(s)
      • Request for Change in Program Participation
      • Explanation of Consequences for not Participating in English Learner Program
      • District Legal Obligations to Provide an English Language Development Program
      • Program Exit Letter
      • Important Information: Please Complete
      • Important Information: Please Read
      • Notice of Annual Assessment of English Language Pro ciency
      • Notice of Progress for Academic Achievement and Attainment of English Pro ciency
      • English Learner Teacher Qualifications - Highly Quali ed Teacher
      • English Learner Teacher Qualifications
      • Language Identification Chart – Please Point to the Language You Understand
      • Interpreters Available Upon Request
      • Welcome to My Classroom
      • Welcome to Our School

      Parent Involvement

      • Parent-Teacher Conference - English Learner Student
      • Notice of Parent Meeting for English Learners
      • Notice of Parent Meeting for English Learner - Student At-Risk
      • Parent Participation Form for Parent Meeting for English Learners
      • Parent Participation Form for District English Learner Parent Involvement Meeting
      • Parent Participation Form for School English Learner Parent Involvement Meeting
      • Parent Informed Consent for English Learner Field Trip
      • Permit to Participate in English Learner Field Trip
      • English Learner Activity/Event Invitation
      • Welcome to our School Parent Letter
      • Language Preference for Written Communications
      • English Language Development Program Meeting Sign-in Sheet

      Title III English Learner Services

      • Determination of Student Eligibility for Program Placement
      • Notice of Program Placement
      • Description of Program(s)
      • Request for Change in Program Participation
      • Explanation of Consequences for not Participating in English Learner Program
      • Program Exit Letter
      • Invitation to Attend - Title III English Learner Services Grant Planning Meeting
      • Important Information: Title III Documents Attached - Please Complete
      • Important Information: Title III Documents Attached - Please Read
      • Notice of Progress for Title III Annual Measurable Achievement Objective

      Title III Private Schools

      • Notice of Annual Private School Consultation for Title III Funded Public School Services
      • Notice of Annual Private Homeschool Consultation for Title III Funded Public School Services
      • Verification of Annual Title III Private School Consultation
      • Verification of Annual Title III Private Homeschool Consultation
      • Private School Federal Title III Program Services - Identification of Provider
      • Private Homeschool Federal Title III Program Services - Identification of Provider

      Title III Immigrant Grants

      • Title III Immigrant Grant Services Information - Explanation for Parents
      • Notice of Title III Immigrant Grant Eligibility - Information for Parents
      • Notice of Parent Meeting for Title III Immigrant Grant Services for Eligible Students
      • Invitation to Attend - Title III Immigrant Grant Services Planning Meeting
      • Parent Participation Form for Title III Immigrant Grant Services Parent Meeting
      • Parent Participation Form for District Title III Immigrant Grant Services Parent Involvement Meeting
      • Parent Participation Form for School Title III Immigrant Grant Services Parent Involvement Meeting
      • Important Information: Title III Documents Attached - Please Complete
      • Important Information: Title III Documents Attached - Please Read
      • Parent Informed Consent for Title III Immigrant Grant Services Field Trip
      • Permit to Participate in Title III Immigrant Grant Services Field Trip
      • Title III Immigrant Grant Services Activity/Event Invitation
      • Title III Immigrant Grant Services Meeting Sign-in Sheet
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      • Parent and community involvement notifications related to ESSA will be provided automatically on ESSA implementation timelines

      Section 504 Parent Notices

      • Available in English & Spanish
      • Annual Notice of Nondiscrimination
      • Notice of Nondiscrimination
      • Discrimination Grievance
      • Section 504 Impartial Hearing Rights and Procedural Safeguards
      • Notice of Corrective Action/Short-Term Suspension
      • Notice of Long-Term Suspension/Expulsion
      • Section 504 Student Referral
      • Section 504 Decision Regarding Screening for Evaluation
      • Section 504 Parent Consent Initial Evaluation
      • Section 504 Parent Information for Initial Evaluation
      • Section 504 Invitation to Team Meeting
      • Section 504 Determination of Eligibility
      • Section 504 Accommodation Plan
      • Section 504 Parent Consent Initial Services/Placement
      • Section 504 Persons Responsible for Plan Implementation
      • Section 504 Invitation to Manifestation Determination Review
      • Section 504 Manifestation Determination Worksheet
      • Section 504 Manifestation Determination Review and Notice of Decision
      • Section 504 Exit Form
      • Section 504 Rehabilitation Act, Parent/Student Rights

      Section 504 RoadMaps

      • Overview of Essential Requirements
      • District Responsibilities
      • District Coordinator
      • Procedural Safeguards
      • Screening
      • Evaluation and Reevaluation Process
      • Eligibility
      • Accommodation Plan

      IEP Meetings

      • IEP Meetings and Attendance: Parent and District Agreement
      • IEP Meeting: Parent Consent to Excuse Absence
      • IEP Meeting: Parent Consent to Excuse Individual Absence
      • IEP Meeting: Parent Agreement to Excuse Absence
      • IDEA Invitation to Team Meeting

      Disciplinary forms

      • Notice of Corrective Action/Short-Term Suspension
      • Notice of Emergency Expulsion
      • Notice of Long-Term Suspension/Expulsion
      • Invitation to Manifestation Determination Review
      • Review Decision: Manifestation Determination & Disciplinary Action
      • Prior Written Notice - Parent Consent Not Required
      • Prior Written Notice - Parent Consent Required

      Complaints

      • Parent Due Process Complaint Notice: Special Education
      • Response to Parent Due Process Complaint Notice
      • District Initiated Due Process Complaint Notice
      • Insufficient Due Process Complaint Notice
      • Decision Regarding Amendment to Due Process Complaint Notice
      • District Request to Amend Due Process Complaint Notice

      Resolution meetings

      • Notice of Resolution Meeting
      • District Decision Regarding Waiver of Resolution Meeting
      • Parent Request for Resolution Meeting Beyond Required Timeline
      • Waiver of Resolution Meeting and Agreement for Mediation
      • Waiver Agreement: Resolution Meeting
      • Mediation Process
      • Invitation to Meeting About Mediation

      Private School Consultation

      • Notice of Annual Private School Consultation for Public School Services
      • Verification of Annual Private School Consultation
      • Private School Federal Program Services, Identification of Provider
      • Verification of Annual Private School Consultation
      • Special Services Identification of Provider and Provision of Services

      Teacher qualification

      • Teacher Qualification Response to Parents, Highly Qualified Teacher
      • Teacher Qualification Response to Parents
      • All notices related to NCLB/ESSA will be automatically updated as required by ESSA implementation timelines

      Three Year Re-evaluation

      • Waiver of Three Year Re-evaluation

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