Student SupportTracker™ is the most advanced case management system uniquely designed for school districts and staff that support at-risk student populations.
Improve internal and external coordination through automated workflows, accelerate the delivery of student resources, and use real-time insights to support student success.
Monitor overall initiative outcomes and more effectively support students by easily generating your own custom reports and data visualizations using any of the data collected in Student SupportTracker. Reports can be scheduled to automatically generate or you can create a web-accessible dashboard that is updated in real-time.
Student SupportTracker's custom fields enable your district to collect and report on data consistent with your initiative's design and goals.
Student SupportTracker is designed to work anywhere you are as you're supporting students in need. With 100% phone and tablet compatibility, users in the field can access student records, make notes, and submit requests, ensuring more timely delivery of critical services.
Student SupportTracker connects with your district’s student information system (SIS) to give you a single point of access to up-to-date student information.
Take case notes and view other's notes based on set security roles.
Create dashboards that are updated with real-time information about how students are being served.
The definition of homeless as a student in school and as an adult has one major difference that increases the amount of youth who can receive services. The distinction is defined by The McKinney-Vento Homeless Assistance Act, a federal law designed to determine the requirements for students experiencing homelessness and how the Department of Housing and Urban Development defines homelessness.
Both definitions have the same basic understanding. They define homeless as “lacking a primary or fixed residence.” 12 The major difference is that the McKinney-Vento Act adds that sharing housing with others meets the definition of “homeless” for youth. Often referred to as being "doubled up", this means that even if a student sleeps at a family member's or a friend's house, they meet the definition because a direct or immediate family member is not housing them.
The Department of Housing and Urban Development (HUD) created a system to track data for adults experiencing homelessness. This data tracking system, called Homeless Management Information Systems (HMIS), is used nationwide and is required for many service providers to receive federal funding. HUD, the federal partners, and other planners and policymakers use aggregate HMIS data to better inform homeless policy and decision-making at the federal, state, and local levels.
HMIS data includes:
- Client-level informationAs seen in our nationwide survey, there is not a defined data tracking system that captures information for McKinney-Vento eligible students experiencing homelessness. In fact, the requirements for federal reporting for students experiencing homelessness are far less rigorous than for adults.
School districts are required to report:
- Total number of students eligible for McKinney-Vento
- Their primary nighttime residence
- Barriers to education
- Unaccompanied youth
Each state has a different system or method of collecting this data and storing it in a database for federal reporting. What isn’t required to be tracked in software or reported to state education agencies are key data points such as:
- Services needed by students
- Services provided to McKinney-Vento students
- Academic outcomes
- Attendance rates
Virtually all school district personnel use their district’s SIS to access a subset of information about the students they serve.
Common types of data stored in a SIS include:
- An at-risk designation. For example: Is this student McKinney-Vento eligible – Yes/No.
- Contact information provided during registration
- Academic information
- The address provided during registration
- Demographic information
This information serves a fundamental purpose for students. However, it misses the mark in terms of adequately capturing the data needed to support the unique needs of students such as those who are McKinney-Vento eligible.
As most staff members who work with McKinney-Vento students know, there is significantly more information that needs to be stored for each student to ensure they are being effectively supported. This information includes:
- Case notes
- Referrals to internal or external wrap-around service providers
- Resources provided to students
- Documentation
- Current address information
- Participation in activities provided to at-risk students
The reality is that an SIS can’t accommodate storage of this kind of information because they’re simply not designed to store data related to student case management. This means that other methods must be used.
Student SupportTracker is an all-new, secure online case-management solution designed to help school districts and staff more efficiently support McKinney-Vento and other at-risk student populations.
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1. Streamlined Data Management: School districts use multiple means to store data for McKinney-Vento eligible students, including spreadsheets and paper. Embracing a case-management system provides seamless data organization, making life easier for your tech staff.
2. Unified Information: With data stored in multiple, disconnected places, centralized information on at-risk students is lacking. This fragmentation can lead to reduced student service levels and a lack of transparency for informed funding decisions. With a case-management system as your unified information hub, you can ensure that every student receives the support they need.
3. Beyond a SIS: SIS are indispensable, but they're limited in their capacity. They provide essential information, but for our at-risk students, we need more. A case-management system extends those capabilities, filling gaps by accommodating detailed case notes, service provider referrals, resource tracking, documentation, address updates, and participation records.
4. Elevated Support: When it comes to offering the best support to students, a case-management system is a game-changer. Staff can effortlessly access case notes, monitor resources, track interventions, and manage referrals. This level of detail is instrumental in securing McKinney-Vento grant funds and ensuring successful monitoring visits.
Watch this quick, 2-minute video to discover why Student SupportTracker is the most advanced case management system for districts and staff that support at-risk students. Interested in learning more? Check out all the features and benefits of Student SupportTracker.
One of the key findings from last year’s Nationwide McKinney-Vento Study was the notable increase in students identified as McKinney-Vento eligible, marking a first since the COVID-19 pandemic. Nearly two-thirds of respondents observed a year-over-year rise in these numbers, which aligns with data reported to states and the Federal Government.
This year, the trend continued, with the majority of liaisons reporting an increase in McKinney-Vento eligible students, though the rise was less pronounced than last year. Overall, 51 percent of respondents indicated an increase in identified students.
Watch our on-demand webinar with Phillip Smith, Brand Manager for Student SupportTracker, and Jennifer London, Marketing Director with TransACT, as they share key findings from the 2023 nationwide survey of McKinney-Vento liaisons.
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